Top Tips on Standard Operating Procedures for Tech Transfer Offices
We live tweeted the presentation, and today I’d like to revisit and elaborate on those tweets. You can also watch the webinar recording or take advantage of a package discount for our two webinars on Optimizing Tech Transfer Operations. (Our other webinar was on improving data integrity in your IP management database—Laura blogged about that topic here.)
“De-Risking” Technology for Commercialization
Written #SOPs that are available to everyone in the #techtransfer office can be a big help in increasing efficiency. Streamlined operations also can decrease stress and improve job satisfaction and morale. Talk about win-win!
The 1-2-3 of SOPs
#SOPs help yr office perform routine #techtransfer tasks in a *consistent* way. 1. Develop the process (who does what, timeframe, approvals, etc.). 2. Write it down. 3. Do the tasks as specified in the #SOPs
Connecting SOPs to Your IP Management Database
SOPs Protect Data Integrity
Lack of #SOPs = Problems for data integrity = Compliance issues, missed deadlines, compromising the search/reporting capabilities of your #techtransfer database
Benefits of SOPs
#SOPs enhance communication. Staff know how to handle a given situation. Prevent backlogs from piling up. All this avoids being perceived as disorganized, inept, or a black hole #techtransfer office.
Formats for SOPs
Lots of possible formats (Word template, PPT flow chart). Our fav: @msvisio. Easy to structure & manipulate, can be sophisticated, makes clickable PDFs, color/shape coding. (Of course, req. separate license & no Mac version )
Tips for #techtransfer: Don’t document what u won’t do — could cause audit issues. Involve yr staff — have those responsible for processes draft the #SOPs. Plan for iterating — schedule periodic reviews.
Digging into the Details of SOP Development
So many deets on how to develop #techtransfer #SOPs! What processes to include. Job descriptions. Making the most of IP mgt database. Access and maintenance. (Webinar recording available https://bit.ly/2YOqdIr)